Minneapolis Institute of Art (Mia)

Executive Assistant to the Chief Advancement Officer 

Full-time (37.5 hours weekly), non-exempt

Hourly rate: $32.00 - $33.00 per hour

On-site

The Job

To provide high-level executive, administrative, and project support to the Chief Advancement Officer, the Senior Deputy Director, and their respective areas of responsibility.

In this role, you will…

Provide Executive Support:

• Provide executive-level administrative support to the Chief Advancement Officer and Senior Deputy Director, demonstrating excellent organizational and problem-solving skills, attention to detail, initiative, and follow-through.
• Prioritize and help manage internal and external communications with key stakeholders, including trustees, donors, division heads, direct reports, and others, drafting correspondence, such as gift acknowledgments, email responses, and meeting invitations, editing materials, and identifying priority issues for attention.
• Manage executive calendars, expenses, and travel arrangements.
• Support tracking of donor visits and relationships via moves management tools, creating contact reports and managing follow up steps.
• Schedule complex meetings and manage related logistics. 
• Prepare and distribute meeting notifications, presentations, and materials.
• Reserve meeting space and arrange for necessary technology, catering, etc.
• Record meeting minutes and monitor follow-up items as requested.
• Anticipate executives’ workflow and needs, reviewing priorities to ensure that tasks/projects are completed in a timely manner, and utilizing appropriate tools to ensure efficient communication. 
• Maintain confidentiality regarding all aspects of the Director’s Office and Advancement Division initiatives, including budgets, personnel, and donor relationships.

Coordinate Projects:

• Assist with researching, developing, implementing, maintaining, and monitoring division projects, including capital improvement projects and fundraising campaign.
• Coordinate, track, and follow up on projects as assigned, including activities of external partners and vendors.
• Help to manage work of internal project teams, supporting meetings, schedules, communications, and assignments. 
• Produce and distribute materials as directed, including PowerPoint decks, spreadsheets, and print materials.
• Monitor project due dates/deadlines and communicate with team members and project owners to ensure accurate and timely implementation and reporting.

Provide other Administrative Support: 

• Organize and maintain filing systems in a manner that ensures accuracy and accessibility, and where necessary, confidentiality. 
• Provide backup administrative support to Director’s Office staff as needed, including greeting and escorting of guests and management of hospitality/catering for meetings.
• Track and maintain budgets and invoices as directed.
• Maintain tidy office area and restock office supplies for Advancement division as needed.
• Support daily tracking, monitoring, and classifying of donor gifts and pledges and provide backup to other Advancement staff.
• Respond to general inquiries from trustees, donors, members, and staff, providing excellent customer service.

Perform Other Duties as Assigned

To be successful in this role, you have…

• Superior written, editing, and grammatical skills
• Demonstrated customer/client service skills and experience
• Experience working with confidential information
• Flexible, adaptable, and responsive to change
• Proficiency with office technology and software (Microsoft Office, Google suite, Teams) 

Requirements:

Required:

• At least 5 years related high-level administrative experience

Preferred:

• Advancement/fundraising experience, including capital campaigns
• Building project/construction experience
• CRM experience (e.g., Salesforce)
• Project management experience and familiarity with related tools (e.g., Asana)

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

Mia Benefits and Perks

Health and Wellness: Mia offers comprehensive health benefits, including medical, dental, paid life insurance, short-term and long-term disability, and vision coverage. We have a wellness and employee assistance program to support your overall wellbeing.

Financial Security: We provide financial peace of mind with a variety of options, including a Flexible Spending Account (FSA) for health expenses and a Dependent Care Account (DCA) for dependent care expenses.  Our 403(b) Retirement + Savings Plan includes a percentage of salary contribution from Mia after two years of employment (and minimum hours and age eligibility requirements are met).

Additional Perks: In addition to paid vacation, personal, sick days, enjoy a balanced work-life with a 37.5-hour work week and 11 paid holidays. 

Join Mia and enjoy a workplace that values your health, financial security, and personal development, all while contributing to a vibrant cultural institution.

To Apply

To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit/363448/executive-assistant

Posting Deadline

No set expiration date. Job postings typically stay posted until candidates are selected for phone interviews. 

Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values.

AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER 

Minneapolis Institute of Art (Mia)

Campus Services Manager

Full-time, exempt

Salary: $85,000 - $90,000

Onsite

The Job

Hands-on facility operations leader who can balance facilities expertise and exceptional people skills to lead a team and deliver results. Focus on process improvement related to the maintenance of the building and campus components, including locks/doors, roofs, walls, office moves, janitorial and all season grounds maintenance. Coordinate, track, and drive scheduled, preventative and proactive work related to the campus.

In this role, you will…

1. Oversee building service delivery

• Supervise the repair and maintenance of buildings, as well as custodial and grounds operations on the Mia campus.
• Assess the condition and performance of the campus.
• Monitor progress and facilitate prioritization of work orders, preventative maintenance and repairs.
• Develop and implement service level expectations regarding the timely response and execution of repairs, updates and cleaning.
• Working with staff, develop a robust PM program.
• Inspect buildings, site and equipment with staff to determine maintenance and repair needs, and set the schedule for effective execution.
• Create reports on efficiency and effectiveness.
• Maintain and updates CMMS
• Manage and review service contracts.
• Manage procurement of parts, tools, equipment and supplies. 
• With the Head of Facilities, track and review budget related to repairs and maintenance.
• Review and maintain replacement parts inventory.
• Ensure permits and licenses are current and up to date.
• Lead and coordinate emergency response to campus emergencies.
• Provide department leadership in the absence of Head of Facilities.

2. Supervise and lead staff

• Responsible for hiring, promotion, and corrective action.
• Determine appropriate daily staffing, including weekend, holiday, overtime and on-call schedule.
• Set clear work direction, lead by example, coach, problem solve and promote teamwork.
• Assign and prioritize work for the team via CMMS program
• Plan, schedule, and manage complex building maintenance, operation, repair and custodial activities.
• Communicate organizational messages.
• Provide regular professional development opportunities.
• Establish, maintain, and support Mia workplace culture.
• Approve vacation and sick leave requests.
• Safety and other role specific training.
• Perform quarterly and annual performance reviews.
• Monitor and enforce policies and procedures.
• Assess the neatness, accuracy, and thoroughness of work.

3. Project Leadership

• Plan, schedule and manage complex and routine maintenance, operation and repair projects related to the campus.
• Keep building systems in good working order; respond quickly and effectively when equipment goes down.
• Track and report on schedule and budget related to repair and replacement projects.
• Work with the Head of Facilities to establish short and long term capital projects, as it relates to campus operations.
• Work with Facilities leadership to communicate project plans and impact out to Mia staff and our partners.

4. Other

• Determine training needs for the department and coordinate.
• Serve on committees as assigned.
• Provide support for other facility related activities.

To be successful in this role, you have…

• Effective communication skills with both internal and external contacts
• Ability to work effectively amid frequent interruptions 
• Comfort and familiarity with construction, buildings, grounds and their care

Requirements:

• Minimum of five years’ related work experience leading hands-on, technical work
• Relevant experience in building maintenance and operations including planning and scheduling complex repairs and upgrades, planning and scheduling preventative maintenance for multiple facilities
• Ability to respond to after-hours and weekend emergencies as needed
• Experience in a cultural institution a plus

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

Mia Benefits and Perks

Health and Wellness: Mia offers comprehensive health benefits, including medical, dental, paid life insurance, short-term and long-term disability, and vision coverage. We have a wellness and employee assistance program to support your overall wellbeing.  

Financial Security: We provide financial peace of mind with a variety of options, including a Flexible Spending Account (FSA) for health expenses and a Dependent Care Account (DCA) for dependent care expenses.  Our 403(b) Retirement + Savings Plan includes a percentage of salary contribution from Mia after two years of employment (and minimum hours and age eligibility requirements are met).  

Additional Perks: In addition to paid vacation, personal, sick days, enjoy a balanced work-life with a 37.5-hour work week and 11 paid holidays.   

Join Mia and enjoy a workplace that values your health, financial security, and personal development, all while contributing to a vibrant cultural institution.

To Apply

To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit/363435/campus-services-manager

Posting Deadline

No set expiration date. Job postings typically stay posted until candidates are selected for phone interviews. 

Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values.

AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER 

DATE: July 2026

DEPARTMENT: Finance

DIVISION: Finance

ACCOUNTABLE TO: Controller

Fulltime, Exempt position

Starting Salary- $85,000 - $90,000 depending on qualifications

The Job

The Senior Accountant is primarily responsible for managing the monthly, quarterly, and yearly close process, and maintaining and ensuring that the general ledger is positioned to allow for accurate financial reporting to internal and external stakeholders.

In this role, you will

• Manage the monthly/yearly close process and maintain the GL to ensure all internal and external reports are accurate
• Monitor and analyze monthly reconciliation of all B/S accounts resolving and correcting errors in a timely manner
• Prepare monthly/quarterly/annual JE as required for month end close and audit
• Serve as backup to the Controller in managing financial operations
• Assist Head of Budget & Financial Planning in management of restricted funds and grants
• Serve as software- liaison with IS department and software vendors
• Assist in design of management reports using accounting system with input from Controller and Head of Budget
• Train general accounting staff in accounting systems
• Prepare audit workpapers and assist with 990 and associated tax returns
• Maintain and manage reconciliation of fundraising activity (Salesforce to NetSuite)
• Coordinate and assist with periodic internal Works Of Art (WOA) inventory testing and annual WOA audit testing
• Review and manage monthly AP activity (PO closeouts, exp reimbursement, etc.)

To be successful in this role…

You are patient and open-minded with positive and effective verbal and written communication skills. You enjoy working in a collaborative, goal oriented, and time sensitive environment. You love solving problems and creating new ways of accomplishing tasks that meet the needs of all stakeholders. You set challenging goals and achieve them while also taking advantage of promising opportunities.

Specific Requirements:

• B. A. or B.S. in Accounting or equivalent combination of education and experience.
• 5 or more years of accounting experience. Not for profit experience a plus.
• Strong computer skills with proficiency in Word and Excel; advanced Excel skills including v-lookups and pivot tables.
• Excellent written and oral communication skills.
• Ability to work responsibly with confidential information.
• Proficiency with cloud-based accounting software and other accounting applications.
• CPA or CMA a plus
• Experience in organizations with 10+M budgets preferable

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is mission driven, generous, agile, emotionally aware, and positive, and endeavors to create a workplace culture where staff are responsible for one another, to our visitors, and to themselves to do the best work possible.

To Apply

To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit/362959/senior-accountant.

Please include a cover letter and resume.

Posting Deadline: Open until filled.

Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values.

AN AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Major & Planned Gifts Officer 

Full time, exempt

Starting Salary: $80,000 - $85,000, depending on qualifications

The Job

The support of donors is vital to Mia’s mission of inspiring wonder through the power of art. As a key ambassador for Mia, you'll build meaningful relationships with high-profile, high-capacity donors — identifying prospects, cultivating connections, and securing gifts that power the museum's mission. This includes unrestricted annual giving, designated gifts for special projects and programs, and planned gift commitments. Through personal, one-on-one engagement, you'll guide donors from first conversation to closed gifts, helping turn their passion for Mia into lasting support.

In this role, you will….

• Manage and grow a portfolio of 75-100+ major donors and prospects ($2,500+), driving the full cycle from identification through stewardship to meet annual fundraising goals
• Build and execute individualized donor strategies, prioritizing one-on-one meetings to deepen relationships and secure long-term support
• Partner with Advancement leadership, staff, and volunteers to advance portfolio strategy
• Draft proposals, endowment agreements, and other donor/advisor materials
• Stay current on Mia's mission and priorities, plus trends in major and planned giving
• Help shape tailored donor communications, benefits, and events
• Keep Salesforce records accurate and up to date, including all donor activity and contact reports

To be successful in this role…

You are a collaborative team player with a positive attitude. You are creative and open-minded with positive and effective written and oral communication skills. You are highly organized with an efficient working style. You have a commitment to quality, including attention to detail and ability to provide excellent follow-through. You are an enthusiastic advocate for all things Mia.

Specific Requirements

• Bachelor’s Degree or higher or equivalent experience.
• Minimum of three years’ experience in individual fundraising, or in the legal, financial, or a related field, with direct experience in cultivation and solicitation of individuals, preferably in an arts environment. 
• Superior oral and written communication skills, exceptional people skills, strong initiative and self-motivation, and superior judgment and discretion. 
• Able to work comfortably and professionally with a diverse group of people including but not limited to: donors, foundations, advisors, Trustees, individual prospects and volunteers. 
• Able to serve as a representative of Mia to the public and represent the museum’s mission with enthusiasm and professionalism.
• Ability to work an occasional night or weekend day (for an event)

What do we provide…

• Competitive wages
• Excellent benefits package including 403(b) contribution
• Work life balance that includes vacation days, sick days, 11 holidays, 3 personal days and a 37.5 hour work week
• Personal development and growth opportunities

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

To Apply

To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit/360990/major-planned-gifts-officer.

Posting Deadline

Open until filled. 

Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values.

AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Education Coordinator  

Full-time (37.5 hours weekly), non-exempt, union

Hourly rate: $31.66 – $32.37 per hour

The Job

The Education Coordinator plays a crucial role in the Education department by coordinating programming and working closely with the team. Key responsibilities include administrative support for studio classes, in-gallery lessons, and workshops for PK-12 teachers, students, higher education professionals, and youth groups. Additionally, this role collaborates with other department coordinators to streamline programming processes.

In this role, you will…

• Coordinate all aspects of learning/education programs. Assignments could include creating and managing schedules for PK-12 programs during the school year and offerings during the summer for summer schools. 
• Create supply lists, ensure that materials are ordered and prepared for programs. 
• Oversee scheduling for Art Adventure pick up and drop off, sending emails to in-person and online training, including links for online sessions. 
• Collaborate with department staff on details and communications. 
• Serve as day-of coordinator at programs and assists with studio and in-gallery program setup. Order materials and refreshments for educator events.
• Create and manage email lists of administrative leads, curriculum coordinators and teachers by district and grade level, as well as lists of university/college instructors by disciplines. 
• Request translation services for program and learning resources. 
• Process contracts, bus reimbursements, and payments. 
• Create invitations for educator events and manages registrations. 
• Set up interview schedules for casual/program-specific hiring. 
• Support recruiting and training of volunteers. 
• Make website updates for the Learning and Volunteers teams. 
• Track Learning programs statistics. 
• Support the Volunteers team with administrative tasks.
• Collaborate with department coordinators to streamline program processes. 
• Additionally, the role includes assisting the Education and Visitor Experience teams with onsite education programs.

To be successful in this role, you have…

Bachelor's degree, preferably in visual arts-related field or equivalent experience

Requirements:

Required:

• Minimum of one year experience with program coordination 
• Experience supporting a team 
• Excellent communication and customer service skills, methodical, detail-oriented, well-organized
• Experience utilizing multiple types of office and scheduling software - Google Office Suite, Microsoft Office Suite, Project Management software (Asana), Scheduling software, CRM software (Salesforce)
• Ability to provide administrative support utilizing high-functioning multi-tasking capabilities as well as work initiative, problem solving, accuracy, follow-up and follow-through
• Excellent organizational and time management skills 
• Ability to work independently or as part of a team

Preferred:

• Two to three years of related experience, especially with schools and volunteers 
• Experience engaging with students, families, the public, volunteers, and/or visitors in a customer service, educational, or community-facing environment. 
• Knowledge of some art history is helpful
• Experience with scheduling and volunteer software desired

Other requirements: 

• Work onsite at Mia. (No remote)
• Occasionally required to lift and carry objects up to 25 lbs. as part of program setup and breakdown
• Stamina to work for extended periods during events and handle physically demanding tasks
• Flexibility to work irregular hours (approximately twice per month), including evenings and weekends, as required by program schedules

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

Mia Benefits and Perks

Health and Wellness: Mia offers comprehensive health benefits, including medical, dental, paid life insurance, short-term and long-term disability, and vision coverage. We have a wellness and employee assistance program to support your overall wellbeing.

Financial Security: We provide financial peace of mind with a variety of options, including a Flexible Spending Account (FSA) for health expenses and a Dependent Care Account (DCA) for dependent care expenses.  Our 403(b) Retirement + Savings Plan includes a percentage of salary contribution from Mia after two years of employment (and minimum hours and age eligibility requirements are met).

Additional Perks: In addition to paid vacation, personal, sick days, enjoy a balanced work-life with a 37.5-hour work week and 11 paid holidays. 

Join Mia and enjoy a workplace that values your health, financial security, and personal development, all while contributing to a vibrant cultural institution.

To Apply

To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit/360885/education-coordinator

Posting Deadline

No set expiration date. Job postings typically stay posted until candidates are selected for phone interviews. 

Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values.

AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER