Finance Administrative Coordinator

Minneapolis Institute of Art

Finance Administrative Coordinator

Full time, non-exempt 

Hourly Rate: $31.00– $32.00, depending on qualifications (37.5 hour workweek)

On-site; position is not eligible for relocation assistance

 

The Job

Provide high-level executive, administrative, and project support to the Chief Financial Officer (CFO) and the Finance Division.

 

In this role, you will….

1. Executive Support:

  • Provide administrative support to the CFO utilizing high-functioning multi-tasking capabilities, excellent organizational skills, work initiative, problem solving, attention to detail, accuracy, and follow-through.
  • Manage the CFO’s calendar and communicate effectively regarding calendar requests and changes.
  • Schedule and prioritize often complex meetings as requested by the CFO.
  • Prepares and distributes meeting notifications, agendas, and meeting materials.
  • Attends meetings as assigned by the CFO and takes accurate meeting minutes (some may contain confidential information); prepares and distributes minutes as appropriate
  • Follow up with meeting attendees as necessary.
  • Maintain confidentiality at all times with regard to all aspects of the CFO’s and Finance Division’s Office.
  • Assist with meeting preparation and logistics for the Finance, Investment, and Audit committees of the Board of Trustees.
  • Respond to external and internal correspondence as directed by the CFO.
  • Track and maintain budgets as directed by the CFO.

 

2. Project Coordination:

  • Assist the CFO in researching, developing, and implementing Finance Division projects, including coordination with project teams as assigned by the CFO.
  • Monitor project due dates/deadlines and communicate with CFO on reporting requirements to ensure accurate and timely reporting.
  • Serve as an internal liaison with other divisions regarding deadlines and communications.

 

3. Other Administrative Support:

  • Manage the internal website and process documentation for the Finance Division.
  • Assist with financial processes: contract tracking, invoicing, cash orders, and new vendor set-up.
  • Manage calendars and meeting logistics for Finance Division Managers. 
  • Maintain a calendar of significant deadlines and prompt managers as necessary.
  • Organize and maintain files for Finance Division Managers in a manner that ensures accuracy and accessibility, and where necessary, confidentiality.
  • Order and maintain office supplies for the Finance Division office area.

 

To be successful in this role, you have…

  • Ability to provide administrative support utilizing high-functioning multi-tasking capabilities as well as work initiative, problem solving, accuracy, follow-up and follow-through
  • Excellent organizational and time management skills; you are self-motivated and results-driven
  • Ability to handle multiple projects at once and prioritize tasks efficiently; you are flexible, adaptable, and responsive to change
  • Excellent written and oral communication; you are service oriented, a team player, and have a positive attitude
  • Agility and ability to work well under pressure with a variety of stakeholders and personalities including senior leaders

 

Specific Requirements:

Required:

  • College degree or equivalent combination of education and work experience
  • Experience working in an office environment with administrative responsibilities
  • Ability to maintain confidentiality at all times
  • Proficient in Google and Microsoft suite applications

 

Preferred:

  • Experience supporting accounting and finance operations

 

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

 

To Apply

To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit/358509/finance-administrative-coordinator. 

 

Posting Deadline

No set expiration date. Job postings typically stay posted until candidates are selected for phone interviews. 

Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values.

 

AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

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